Data Protection

DATA PROTECTION STATEMENT AND ENROLMENT FORM

In order to operate, Cardiff Bach Choir needs to gather, store and use certain forms of information about individuals including members of the choir, audiences and people contracted to work with the choir.

The data we collect is collected in accordance with the General DATA Protection Regulation (GDPR) 2018.
The regulations:

Protect the rights of our members, volunteers and supporters
Complies with data protection law and follows good practice
Protect the group from the risks of a data breach

It applies to all data that CBC holds relating to individuals, including:

Names
Email addresses
Postal addresses
Phone numbers
Any other personal information held (e.g. financial such as payment of subs)
Age

The following is a summary of our responsibilities:
The full document can be viewed on request from the Secretary of the choir.
A member’s name and contact details will be collected when they first join the group, and will be used to contact the member regarding group membership administration and activities. Other data may also subsequently be collected in relation to their membership, including their payment history e.g ‘subs’. Where possible CBC will anonymise this data.

CBC will only collect and use personal data for specific, explicit and legitimate purposes and will only use the data for those specified purposes e.g. to inform members of rehearsals, concerts, payment reminders and any other information or events relating to choir activities or to pass on information from other organisations if appropriate;
CBC will ensure any data collected is relevant and not excessive;
CBC will ensure data is accurate and up-to-date;
CBC will ensure data is not kept longer than necessary (i.e. while the person remains a member of the choir);
CBC will keep personal data secure (this means electronic data is password protected);
CBC will only share members’ data with other members with the subject’s prior consent;
The data will be held by the secretary and treasurer of the Choir;
Members details will not be shared with any other third party or organisation.

(However, as a membership organisation CBC encourages communication between members.)
As an individual you have the right to see what information CBC holds on you, to request it is updated if circumstances or information changes.

I have read the data protection summary and agree to my details as below being held by Cardiff Bach Choir in accordance with the information above.

Please print

Title__________________

First Name _____________________________________________

Surname _______________________________________________

Address___________________________________________

___________________________________________

County _________________________ Post Code ______________

Home Telephone __________________Work Telephone ( if appropriate)______________

Mobile No.______________________________________________

e mail address ____________________________________________

Age______________________________________________

Signed _____________________________________ Date ________________________

DSD/March 2018

DATA PROTECTION STATEMENT AND ENROLMENT FORM​

DATA PROTECTION STATEMENT AND ENROLMENT FORM